Venue: Virtual Meeting - Teams Meeting. View directions
Contact: Email: email@example.com
To receive Notification of Substitutes in accordance with Procedure
Rule 1.2(c) and Appendix 4
To declare any interests which fall under the following categories, as explained on the attached document:
a) Disclosable Pecuniary Interests (DPI)
b) Other Significant Interests (OSI)
c) Voluntary Announcements of Other Interests
See Agenda Item 2 for further details
To be informed of any arrangements made for public participation in the meeting, other than those set out in the Scheme of Public Participation for Virtual Meetings, as summarised below:
Summary of the Scheme of Public Participation for Virtual Meetings (referred to as “VMs”)
The public cannot physically “attend” a VM.
H.M. Government has recently changed the public’s legal right to attend meetings into a right to hear, by means of technology, the Councillors attending the VM remotely.
Written notice of a wish to speak (by means of the procedure below) at a VM must be given, either to firstname.lastname@example.org or on the Council’s website at https://secure.ashford.gov.uk/committeesystem/haveyoursay.aspx, by 15:00 hours on the second working day before the VM.
Hence, for example, for VMs of the Planning Committee on Wednesdays:-
(i) If there is no Bank Holiday on the Monday preceding the VM, written notice must be given by 15:00 hours on the Monday.
(ii) If there is a Bank Holiday on the Monday preceding the VM, written notice must be given by 15:00 hours on the Friday preceding the VM.
(iii) If the VM immediately follows the Easter Weekend, written notice must be given by 15:00 hours on Maundy Thursday.
Registering to speak at a VM confers the right to submit a speech as follows:-
(i) on a first-come, first-served basis, one speech in support of, and one speech against, an item for decision, or
(ii) as a duly-authorised representative of a Parish Council or Community Forum affected by an item for decision.
Those registered to speak must submit email@example.com, by 10:00 hours on the day of the VM, a copy of their speech in written, legible English. It should be no longer than 400 words, on a single side of A4 paper, printed in 12-point non-italic sans-serif font (e.g. Arial). Any text above 400 words will not be read out.
Speeches received as above will be read to the VM by a competent Officer for and on behalf of the speakers, at the normal times and in the normal order during the VM (subject to the Chairman’s normal discretion).
An Officer reading any speech on behalf of any speaker shall have discretion to omit/edit out any inappropriate language, information or statements.
If any defamation, insult, personal or confidential information, etc. is contained in any speech received from any speaker, and/or is read to the VM by an Officer, each speaker accepts by submitting their speech to be fully responsible for all consequences thereof and to indemnify the Officer and the Council accordingly.
 The term “Parish Council” includes Town Councils and Community Councils
Officers' Deferral/Withdrawal of Reports
To approve the Minutes of the Meeting of this Committee held on 14th
Schedule of Applications
Erection of a replacement storage building for tractor, equipment, machinery and other farming implements