Agenda and minutes

Resolved:

That Councillor Bell be elected as Chairman of the Committee for this Meeting.

Resolved:

That the Committee did not consider it necessary to elect a Vice-Chairman of the Committee for this Meeting.

To receive Notification of Substitutes in accordance with Procedure Rule 1.2(c).

To declare any interests which fall under the following categories, as explained on the attached document:

a) Disclosable Pecuniary Interests (DPI)

b) Other Significant Interests (OSI)

c) Voluntary Announcements of Other Interests

See Agenda Item 4 for further details.

To approve the Minutes of the Meeting of this Committee held on the 29^th September 2022.

Resolved:

That the Minutes of the Meeting of this Committee held on the 29^th September 2022 be approved and confirmed as a correct record.

Recommended:

That    (i)        the Committee recommends to Council the adoption of the Political Balance of the Authority as contained at Appendix A to these Minutes, and that the Council agrees that the requirements of the Political Balance Regulations be not applied to the Membership of the Joint Transportation Board, the Appeals Committee and its Panels, the Investigation and Disciplinary Committee (and its Panels), the Standards Committee, and the Sub-Committees of the Licensing and Regulatory Committees established under the Licensing Act 2003 and Gambling Act 2005.

            (ii)        the Committee recommends to Council that the following           Committees be constituted for the Municipal Year as                               detailed in Part 3 of the Constitution:

                        Appeals

                        Appointments

                        Audit

                        Investigation and Disciplinary

                        Joint Arrangements – Joint Transportation Board

                        Licensing

                        Overview and Scrutiny

                        Planning

                        Regulatory

                        Selection and Constitutional Review

                        Standards

                        NB: Details of Members appointed to Membership of each Committee etc by Group Leaders is shown at Appendix B to these Minutes. Note: This is subject to amendments from Group Leaders.

             (iii)      the Committee recommends that the Council appoint the Chairmen and Vice-Chairmen for each Committee etc. as shown in Appendix B.

            (iv)      the Committee recommends that the Council re-appoints Mrs Carol Vant as the Independent Person for a further period to the end of the next Council in May 2027.

Recommended:

That    (i)        the Council is minded to appoint: -

            (a)       the members and Replacement members (as stated) of the             organisations listed in Appendix C to these Minutes, and

            (b)       the Liaison Members to work with the organisations listed         in Appendix C to these Minutes,

in both cases subject to the prior receipt, to the satisfaction of the Solicitor to the Council and Monitoring Officer, of written confirmation from the organisation of the relevant matters as described in Paragraph 3 of the report.

(ii)        the Council delegate the making of the formal appointments as above to the Solicitor to the Council and Monitoring Officer and Member Services Manager, subject to receipt of the confirmation described above to his satisfaction.

(iii)       the Council delegate to the Solicitor to the Council and Monitoring Officer and Member Services Manager the powers to:-

(a)        formally confirm in writing to the outside bodies and        outgoing appointees the cessation of previous       appointments which are being considered for replacement by new appointments;

(b)        should the required confirmations not be received from the       organisations after reasonable efforts have been exhausted, terminate previous appointments which are being considered for renewal as recommended in the report.

Resolved:

That the Solicitor to the Council and Monitoring Officer prepare the Order of Proceedings for the Annual Meeting of the Council on the basis of the advice of this Committee.